Exporting is an incredible opportunity to grow your customer base, increase revenue, and tap into new markets. However, it can be overwhelming if you're new to the process. That's why Dealtio has shared this blog to guide you through the export essentials. From the documents required to complete the export and import process to standards for transporting goods and customs policies, we'll show you the essential steps to successfully exporting your products or services.

 

 

What are the basics of learning the field of export?

Like any other new field you want to learn, you have to read and research a lot about all the points related to this field.

 

Also, you have to put into consideration taking training courses that will qualify you for the level of professionalism or consulting a friend who is a veteran in the field.

The basics of learning the field of export involve understanding the key principles and processes involved in exporting products or services to foreign markets. Here are some essential topics to focus on:

 

International Trade and Exporting: Learn about the benefits of exporting, the role of international trade, and the different stages involved in exporting.

 

Market Research: Understand how to conduct market research, identify target markets, and assess market demand.

 

Legal Requirements: Familiarize yourself with the legal requirements for exporting, including export regulations, customs procedures, and documentation requirements.

 

Pricing Strategies: Develop a pricing strategy that takes into account the costs associated with exporting, such as shipping, customs duties, and taxes.

 

Product Adaptation: Learn how to assess whether your product or service needs to be adapted to meet the requirements and preferences of the target market.

 

Logistics and Shipping: Understand the logistics and shipping processes involved in exporting, including transportation of goods, insurance, and delivery times.

 

Payment Terms: Learn about the different payment terms that are commonly used in international trade, such as advance payment, letter of credit, and open account.

 

Marketing and Sales: Understand how to develop a marketing and sales strategy that is tailored to the target market, including advertising, promotions, and sales channels.

 

Cultural Awareness: Learn about cultural differences and how to adapt your communication style and marketing approach accordingly.

 

Language: Understand the language requirements for your product or service and how to provide the necessary translations and language support.

 

By focusing on these key topics, you can gain a solid foundation in the field of export and develop the knowledge and skills necessary to successfully expand your business into foreign markets.

 

Also, you can take care of these points before exporting:

1. The products you want to export.
2. The cost of manufacturing products in your country compared to other countries.
3. Countries that need these products.
4. Shipping costs for transporting products from your country to other countries.
5. Funding sources supporting your company.
6. How to open a corporate bank account.
7. Find out about the shipping agents in your country.
8. Identify the locations of importers interested in your products, whether online or at actual sites.

How to take steps in the exporting market?

First, you need to start receiving regular correspondence, which contains the proposal for the importer interested in those products that you want to export.

If the price is suitable for you, you will send the approval of the offer.

After this comes the part where you have to reach a fine agreement on how the payment will go and then writing contracts begins.

After this, it is the time for the shipping phase and it includes two important steps and they are:

 1- Pay the insurance value.

2- Inspection until arrival at the port.

Secondly, the official documents are being attached to the imported or exported shipment in order to complete the final measures to go through from the customs office.

Documents required to complete the export and import process

A set of documents must be available to enable you to legally practice this business.

Main documents are:

• Tax card
• Commercial Register
• Import card
• Export card

The documents also required to complete the export and import process vary between countries depending on local laws and regulations and international trade agreements, but some of the basic documents that may be required when completing an export and import process include:

 

1- Export invoice: Contains details of the exported products, prices, quantities, amounts, and any other relevant information.

 

2- Certificate of origin: Specifies the place and country of origin of the exported products and is used to determine customs duties and taxes.

 

3- Bill of lading: Specifies the shipment details, destination, and the company authorized for transport.

 

4- Insurance certificate: Specifies the insurance company, coverage type, and insured risks.

 

5- Compliance certificate: Proves that the exported products comply with the technical and standard specifications of the importing country.

 

6- Health certificate: Contains information on food, agricultural, and animal products and proves their safety.

 

7- Payment transfer: Specifies the payment terms and agreed amounts between the seller and the buyer.

 

8- Insurance policy: Specifies the insurance company, coverage type, and insured risks.

 

9- Shipping bill: Proves the shipment's authenticity and specifies the shipment details, destination, and the company authorized for transport.

These are some of the basic documents that may be required when completing an export and import process, and it is important to refer to local laws and regulations and international trade agreements to know the required documents accurately.

 

Standards for transporting goods during export and import

There are several internationally agreed standards for the transfer of goods from the exporting country to the importing country for safety and security for all parties to the commercial process.

 

During the export process, it is important to ensure that the goods are transported in accordance with the required standards to ensure their safety and integrity. Some of the standards and regulations that may apply to the transport of goods during the export process include:

 

1- Packaging standards: Goods should be packed in a manner that ensures their safety during transport. Packaging materials should be strong and durable enough to protect the goods from damage, and they should be able to withstand the stresses of transport.

 

2- Labeling and marking requirements: Goods should be labeled and marked in accordance with the requirements of the importing country. This may include labeling requirements for hazardous materials and marking requirements for fragile items.

 

3- Transportation regulations: The transportation of goods should comply with the regulations of the exporting and importing countries. This may include regulations related to the type of transport used, the weight and size of the goods, and the documentation required for transport.

4 - Environmental regulations: The transportation of goods should comply with environmental regulations related to emissions, waste disposal, and other environmental concerns.

 

5 - International trade agreements: The transportation of goods should comply with the requirements of international trade agreements that apply to the specific goods being transported.

 

6 - Customs regulations: Goods should be transported in compliance with the customs regulations of the exporting and importing countries. This may include regulations related to customs clearance, duty and tax payment and the submission of required customs documents.

Overall, the transport of goods during the export process should be carried out in a manner that ensures their safety and integrity and complies with all applicable standards and regulations.

Transport insurance

The transport insurance step is done through the customs broker company, which delivers the goods to the place agreed upon by both parties.

 

Therefore, the customs broker transports the goods, wraps them, and stores them in the warehouses designated for that.

 

Export insurance

This step is carried out through insurance companies specialized in insurance of goods against accidents and damage, this goes by according to the legal documents agreed upon by the issuing party, the importer, and the insurance company.

Goods Inspection

Where the inspection of all the products desired to be exported whether the goods arrived in a fine condition or not.

It is necessary to ensure the safety of the goods in the warehouses specified by the importer and to check them well upon their arrival at it.

Customs policies for import and export

Customs policies are a critical part of the import and export process, as they regulate the movement of goods across international borders and ensure compliance with local laws and regulations. Some of the key customs policies that may be relevant to the import and export process include:

 

1- Tariffs and duties: Customs authorities may impose tariffs and duties on imported goods, which are taxes that must be paid by the importer before the goods can be released into the country. Tariffs and duties may be based on the value of the goods, the quantity being imported, or other factors.

 

2- Customs valuation: Customs authorities may use various methods to determine the value of imported goods, which is used to calculate the amount of customs duties and taxes that must be paid.

 

3- Customs documentation: Customs authorities require various documents to be submitted to facilitate the import and export process, including bills of lading, commercial invoices, packing lists, and certificates of origin.

 

4- Customs inspections: Customs authorities may inspect imported goods to ensure that they comply with local laws and regulations and that they are accurately described in the import documentation.

 

5- Trade agreements: Trade agreements, such as free trade agreements, may affect customs policies by reducing or eliminating tariffs and other trade barriers between countries.

 

6- Prohibited and restricted goods: Customs authorities may prohibit or restrict the import or export of certain goods, such as weapons, drugs, or endangered species, to comply with local laws and international agreements.

 

7- Intellectual property rights: Customs authorities may enforce intellectual property rights by preventing the import or export of counterfeit or pirated goods.

Overall, the customs policies are carried out by the customs extract, as the policy must have all the information attached to it, the most important of which is the period of permitting the goods at the port.

Some companies put fourteen days and others give twenty-one days, while the minimum period for allowing the goods to remain in the port is seven days and not less.

Now that you have the theoretical knowledge of the basics of learning the field of export, go ahead and always remember that Dealtio is your ideal friend during your commercial journey.